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Aquilla Informer: Issue 2010/24

Business (Key principals of the King III)
Open Source Software (See our Special Turbo Cash offer until 30 June 2010)
Financial Services (Occupational Health Medical for R178.00)

A Bit of a quite week since the Bulls won the Super 14 for the third time. The Springboks also managed to get a win with the B-team in Wales.

In the business section, we are touching on a subject that will change the way businesses do business, and that not many small company owners are aware of. The King III reports key principals. This affects even Churches and Charitable organisations.  Please let us know if you want to know more about this topic, then we will deal with it in detail over the next couple of weeks.
We are thrilled about the positive response from subscribers and clients on  the Occupational Health Medical offer for just R178.00. Most clients are excited to be able to offer their workers some form of medical benefits for the first time in the history of the organisation's at an affordable price. Even more exciting is the employees who is the beneficiaries of the product. Although the solutions only offer affordable Occupational Health benefits to the employee, they are glad that they do not have to sit in queues for hours and end and might loose their jobs because of it. Some employees were so excited when they received their membership cards that they could not contain their tears.
If you have not done so already, please use this opportunity to make use of our special deal on the Open source Turbo Cash Accounting software, running until the end of June 2010.
Thank you for doing business with us. By trusting us to take care of the things you do not have the time for, you can spend your time focused on what you do best, your business.

Please send any questions, concerns or comments to This email address is being protected from spambots. You need JavaScript enabled to view it. with a relevant subject description on the topic that you might inquire, contribute or have concerns about.

Wynand Louw
Aquilla Group

 

KEY PRINCIPLES OF THE KING III

The King Commission, under the chairmanship of Mervyn King, has recently produced the King III report on issues relating to corporate governance. The requirements incorporated in this report will not be restricted only to corporate South Africa but will now also be required to be followed by charitable and church organisations.

The draft states:

Good governance is essentially about effective leadership. Leaders need to define strategy, provide direction and establish the ethics and values that will influence and guide practices and behaviour with regard to sustainability performance.

Sustainability is the primary moral and economic imperative for the 21st Century, and it is one of the most important sources of both opportunities and risks for businesses. Nature, society, and business are interconnected in complex ways that need to be understood by decision makers.

Innovation, fairness, and collaboration are key aspects of any transition to sustainability – innovation provides new ways of doing things, including profitable responses to sustainability; fairness is vital because social injustice is unsustainable; and collaboration is often a prerequisite for large scale change.

Integrating sustainability and social transformation in a strategic and coherent manner will give rise to greater opportunities, efficiencies, and benefits, for both the company and society, than the fragmented and at times contradictory approach currently adopted by many companies.

King II explicitly required companies to implement the practice of sustainability reporting as a core aspect of corporate governance. Since 2002, sustainability reporting has become a widely accepted practice and South Africa is an emerging market leader in the field (partially due to King II).

However, sustainability reporting is in need of renewal in order to respond to:

The lingering distrust among civil society of the intentions and practices of big business and; Concerns among business decision makers that sustainability reporting is not fulfilling their expectations in a cost effective manner.

Over the next couple of weeks, we will endeavor to go into some of the implications of this new report for yopu and your business. Please let me have your suggestions, comments and implications of this on you and your business. It will be much appreciated.

What you should never do when claiming traveling expenses:
  1. Do not declare that you have traveled  exactly 32 000 km for the tax year. This is and open invitation for a query from SARS, as it indicates that your odometer readings may be inaccurate.
  2. Ensure that your actual odometer reading corresponds more or less with the figures stated on your tax return.

Open Source Software Special until 30 June 2010
For the next month until end of June 2010 we are offering readers the following:

1. A complete, fully functional free accounting system called TurboCash 4.3.0.1
2. Customised set of books
3. Onsite training in Gauteng (only). I will consider other areas if 3 -5 five business people are willing to combine their training over two days. Contact me for more information.
4. Two hours electronic and telephonic support valid for 6 months
5. Training Manual
6. CD including latest version of TurboCash and other Open source Software.

All of this for a mere R2000.00, which amounts to a saving of R3500.00. If you want to run TurboCash on a network or use it as a Point of Sale (POS) you are welcome to contact us for a free quotation.

For training, information or assistance please contact us on: This email address is being protected from spambots. You need JavaScript enabled to view it..

Financial Solutions
We are proud to introduce to our partners a unique offering: OCSACare. This is a low cost product you can introduce as a benefit to your staff and volunteers, with tremendous benefits to your organisation.
It is an occupational health solution designed for the South African labour market to keep employees who were previously excluded from any form of private healthcare, healthy and productive.
OCSACare means:

· Premium, private, day-to-day healthcare through the private medical practitioners of the CareCross Health Group
· A national network of GP’s, Radiologists, Pathologists, Dentists and Optometrists
· Affordable healthcare.
· Quality medical care for staff, close to the work place
· All medication, X-rays, blood tests, standard dentistry and optometry
· Over 2000 doctors, 1800 optometrists and 1800 dentists in the network
· No more queuing at state hospitals and clinics
· Healthier, happier and more loyal work force
· Lower Staff turnover
· Credible sick notes from private doctors
· Lower absenteeism

The Gold Package:
For only R190.00 per employee per month it provides your employees with the option to visit any CareCross Doctor, Dentist or Optometrist without co-payments for these services. This option is available to groups of 10 or more.
The Silver Package:
For only R160.00 per employee per month it provides your employees with the option to visit any CareCross Doctor, without any co-payments for this service. This option is available for individuals and groups fewer than 10.

For more information, contact us on This email address is being protected from spambots. You need JavaScript enabled to view it..

Questions and Answers
No Q&A this week.

Thank you for sending in your questions. Please continue so, and we will answer them as best possible in our Q&A section.
 
Have a great week.
Aquilla Informer Team

 

Aquilla Informer: Issue 2010/26

Business (Key principals of the King III)
Open Source Software (See our Special Turbo Cash offer until 30 June 2010)
Financial Services (Occupational Health Medical for R178.00)

The Soccer world Cup is midway through  the elimination phase and it seems that a few favorites might not make the cut to go through to the next round. Our own team also amongst those unless they come up with a miracle and win France with more than 5 goals.

We start our discussion of the King III report on all forms of business irrespective of the registration method of the organisation. This implies that Listed, unlisted, CC's. NGO's Churches etc will all have to adopt the principles in some form or another or face explanation to why they have not adopted these principles.

If you have not done so already, please use this opportunity to make use of our special deal on the Open source Turbo Cash Accounting software, running until the end of June 2010.

Thank you for doing business with us. By trusting us to take care of the things you do not have the time for, you can spend your time focused on what you do best, your business.

Please send any questions, concerns or comments to This email address is being protected from spambots. You need JavaScript enabled to view it. with a relevant subject description on the topic that you might inquire, contribute or have concerns about.

Wynand Louw
Aquilla Group

 

KEY PRINCIPLES OF THE KING III (Part2)

King III has broadened the scope of corporate governance in South Africa with its core philosophy revolving around leadership, sustainability and corporate citizenship.

These key principles are given prominence:
  • Good governance is essentially about effective leadership. Leaders need to define strategy, provide direction and establish the ethics and values that will influence and guide practices and behaviour with regard to sustainability performance.
  • Sustainability is now the primary moral and economic imperative and it is one of the most important sources of both opportunities and risks for businesses. Nature, society, and business are interconnected in complex ways that need to be understood by decision makers. Incremental changes towards sustainability are not sufficient – we need a fundamental shift in the way companies and directors act and organise themselves.
  • Innovation, fairness, and collaboration are key aspects of any transition to sustainability – innovation provides new ways of doing things, including profitable responses to sustainability. Fairness is vital because social injustice is unsustainable and collaboration is often a prerequisite for large-scale change.
  • Social transformation and redress is important and needs to be integrated within the broader transition to sustainability. Integrating sustainability and social transformation in a strategic and coherent manner will give rise to greater opportunities, efficiencies, and benefits, for both the company and society.
  • King II required companies to implement sustainability reporting as a core aspect of corporate governance. Since 2002, sustainability reporting has become a widely accepted practice and South Africa is an emerging market leader in the field. However, sustainability reporting is in need of renewal in order to respond to:
    • The lingering trust deficit among civil society of the intentions and practices of big business
    • Concerns among business decision makers that sustainability reporting is not fulfilling their expectations in a cost-effective manner.
King III has opted for an ‘apply or explain’ governance framework. Where the board believes it to be in the best interests of the company, it can adopt a practice different from that recommended in King III, but must explain it. Explaining the different practice adopted and an acceptable reason for it, results in consistency with King III principles.
The framework recommended by King III is principles-based and there is no ‘one size fits all’ solution. Entities are encouraged to tailor the principles of the Code as appropriate to the size, nature and complexity of their organisation. This is good news for companies in South Africa as it avoids some of the pitfalls seen in the United States where a ‘one size fits all’ approach was initially adopted.


In contrast to King I and King II, King III applies to all entities regardless of the manner and form of incorporation or establishment. Principles are drafted on the basis that, if they are adhered to, any entity would have practiced good governance. It is recommended that all entities disclose which principles and/or practices they have decided not to apply or explain. This level of disclosure will allow stakeholders to comment on and challenge the board to improve the level of governance within an organisation.

Some of the requirements introduced by King III include:
  • The need for an annual integrated report that focuses on the impact of the organisation in the economic, environmental and social spheres
  • A statement by the audit committee to the board and shareholders on the effectiveness of internal financial controls to be included in the integrated report
  • The consideration of the strategic role of IT and its importance from a governance perspective
  • The positioning of internal audit as a strategic function that conducts a risk-based internal audit and provides a written assessment of the company’s system of internal control, including internal financial controls
  • The governance of risk through formal risk management processes.
In the next newsletter I will look at  chapter one that deals with Ethical leadership and Corporate Citizenship.

This week we have a taxation question from one of our tax clients.

How long should I keep my Tax records?

Tax  records should not be destroyed . SARS cab still decide to issue queries at a later date. and not having records can be very costly. It is advisable to keep all tax records for a period of five years from the date of the particular assessment.

Keep in mind that certain company records and financial statements should be kept for the life time of the organisation.

Open Source Software Special until 30 June 2010
For the next month until end of June 2010 we are offering readers the following:

1. A complete, fully functional free accounting system called TurboCash 4.3.0.1
2. Customised set of books
3. Onsite training in Gauteng (only). I will consider other areas if 3 -5 five business people are willing to combine their training over two days. Contact me for more information.
4. Two hours electronic and telephonic support valid for 6 months
5. Training Manual
6. CD including latest version of TurboCash and other Open source Software.

All of this for a mere R2000.00, which amounts to a saving of R3500.00. If you want to run TurboCash on a network or use it as a Point of Sale (POS) you are welcome to contact us for a free quotation.

For training, information or assistance please contact us on: This email address is being protected from spambots. You need JavaScript enabled to view it..

Financial Solutions

We are proud to introduce to our partners a unique offering: OCSACare. This is a low cost product you can introduce as a benefit to your staff and volunteers, with tremendous benefits to your organisation.
It is an occupational health solution designed for the South African labour market to keep employees who were previously excluded from any form of private healthcare, healthy and productive.
OCSACare means:

· Premium, private, day-to-day healthcare through the private medical practitioners of the CareCross Health Group
· A national network of GP’s, Radiologists, Pathologists, Dentists and Optometrists
· Affordable healthcare.
· Quality medical care for staff, close to the work place
· All medication, X-rays, blood tests, standard dentistry and optometry
· Over 2000 doctors, 1800 optometrists and 1800 dentists in the network
· No more queuing at state hospitals and clinics
· Healthier, happier and more loyal work force
· Lower Staff turnover
· Credible sick notes from private doctors
· Lower absenteeism

The Gold Package:
For only R190.00 per employee per month it provides your employees with the option to visit any CareCross Doctor, Dentist or Optometrist without co-payments for these services. This option is available to groups of 10 or more.
The Silver Package:
For only R160.00 per employee per month it provides your employees with the option to visit any CareCross Doctor, without any co-payments for this service. This option is available for individuals and groups fewer than 10.

For more information, contact us on This email address is being protected from spambots. You need JavaScript enabled to view it..

 

Thank you for sending in your questions. Please continue so, and we will answer them as best possible in our Q&A section.
 
Have a great week.
Aquilla Informer Team
Aquilla Informer: Issue 2010/28


Can you believe that the Soccer world Cup is in semi-final stage. Quite a number of surprises for me. Did think that Brazil and Argentina could do better. A pity about  Ghana. But that is the way the cookie crumbles. This coming weekend we also see the start of the Tri-Nations and  the Currie Cup. May the best teams win.

To assist you in becoming a winning team with your staff I will summarize a great website with information that you can peruse at your own time about the King III report on all forms of business irrespective of the registration method of your organisation. This implies that Listed, unlisted, CC's. NGO's Churches etc will all have to adopt the principles in some form or another or face explanation to why they have not adopted these principles. The principals was implemented as from 1 March 2010.  Next week I will touch on the implications for Non-listed organisations.

Thank you to those who utilise the special on Turbo Cash Accounting Solution Software  during the world cup 2010.

Someone complained that they do not need our advice. Please I am not trying to persuade you to change your financial adviser or  Auditor. I merely share information with you, after which you can contact your current adviser to explain or discuss. WE will also gladly assist you if you require us to.

Please send any questions, concerns or comments to This email address is being protected from spambots. You need JavaScript enabled to view it. with a relevant subject description on the topic that you might inquire, contribute or have concerns about.

Wynand Louw
Aquilla Group

 

KEY PRINCIPLES OF THE KING III (Part3)

King III came into effect on 1 March 2010 – until then King II will apply. The new Code and Report also fall in line with the Companies Act no 71 of 2008, which is expected to become effective during 2010. However, it should also be mentioned that there are now King II recommendations which have become law due to the Companies Act.

Unlike its predecessors, King III applies to all entities regardless of the manner or form of incorporation or establishment whether public, private or the non-profit sector. A lot of debate is ongoing between the Institute of Directors in Southern Africa (IoD) and the organised NGO sector.


The problem with King III in its present form is that in failing to mention specifically the role of governance in the NPO sector, it inadvertently views NPO activities within the same prism as that of the corporate sector. This is a mistake given the vast inherent differences between the two sectors. More about that in the next issue of Aquilla Informer.

I great website  website with lots of information on the implications of the King III report is http://www.pwc.com/za/en/king3/index.jhtml . The King Code of Governance Principles (King III) and the King Report on Governance is also available from the Institute of Directors via the website www.iodsa.co.za or can be ordered in hard copy by contacting the IoD on 011 430 9900.

Please let us know if you have any questions or need assistance in any way. Also discuss the implications for your organisations with you accountant, auditor or advisors.



1 July 2010 marks the start of the 2010 Tax Season for individual taxpayers and trusts.

As from this date you can begin to request and submit your income tax return to the South African Revenue Service (SARS). As an eFiler you can simply obtain your customised return on your eFiling profile or you may visit a branch with all your supporting documents and SARS staff will assist you with requesting and filing your return.

Your tax return will contain only those income and deduction sections relevant to you.

Outlined below is a summary of main changes being introduced in the 2010 Tax Season regarding the ITR12 individual tax return:

• Taxpayers married in community of property as at 28 February 2010 must complete the fields concerning their spouse’s personal details on their return

• The total amount of investment income earned must be declared even if taxpayers are married in community of property as SARS will do the necessary apportionment

• As a result of a change in legislation persons who qualified as a “handicapped person” in the past must have his or her disability re-confirmed in order to continue to claim the deduction. This will be facilitated through the completion of an ITR-DD form – confirmation of diagnosis of disability form for an individual taxpayer. The ITR-DD form must be completed by the taxpayer and a duly registered medical practitioner.

Should you require us to file your return kindly ensure that you have all your supporting documents with you so that we can complete your income tax return on your behalf. We will send you a power of attorney and a list of all the documents needed. These include proof of ID, your employee tax certificate [IRP5/IT3(a)], medical aid, retirement annuity and pension certificates, details of business travel expenses, lump sum certificates and banking particulars.

Key Dates:

1 July 2010
Tax Season 2010 starting date
Deadline for eFiling/Branch submissions

26 November 2010:
Non-provisional: Individuals and Trusts

31 January 2011:
Provisional: Individuals and Trusts
Deadline for Postal submissions/SARS Drop box

30 September 2010:
Provisional and Non-provisional: Individuals and Trusts


Open Source Software Solutions

Please let us know if you have any requests or need us to search for a particular open source software that you might need. Open source Solutions can be found for almost all proprietary software.

For training, information or assistance please contact us on: This email address is being protected from spambots. You need JavaScript enabled to view it.

Financial Solutions
OCSACare Advert.

This is a low cost product you can introduce as a benefit to your staff and volunteers, with tremendous benefits to your organisation.
It is an occupational health solution designed for the South African labour market to keep employees who were previously excluded from any form of private healthcare, healthy and productive.
 
The Gold Package:
For only R190.00 per employee per month it provides your employees with the option to visit any CareCross Doctor, Dentist or Optometrist without co-payments for these services. This option is available to groups of 10 or more.
The Silver Package:
For only R160.00 per employee per month it provides your employees with the option to visit any CareCross Doctor, without any co-payments for this service. This option is available for individuals and groups fewer than 10.

For more information, contact us on This email address is being protected from spambots. You need JavaScript enabled to view it..

 
Thank you for sending in your questions. Please continue so, and we will answer them as best possible in our Q&A section.
 
Have a great week.
Aquilla Informer Team

 

Aquilla Informer: Issue 2010/31

I feel sorry for all the Springbok supporters. It seems this are a bit ruff in that engine. Business is not running smoothly, and pressure is starting to mount.

The same can be said with businesses in general after the Soccer World Cup. Some companies and individuals  utilised the opportunities and other lost out. Some tried and succeeded while others failed and had little or now success. I just wonder in the back of my mind how many opportunities where really created for the SMME sector during this World Cup, or whether only selected few International companies made any money from these events. Please let us know what is your opinion about the SWC.

We are working on a blog concept where we will publish the newsletter and all comments.

This week I am touching on the King III and it's impact on Non-profit organisations.
 
Please send any questions, concerns or comments to This email address is being protected from spambots. You need JavaScript enabled to view it. with a relevant subject description on the topic that you might inquire, contribute or have concerns about.

Wynand Louw
Aquilla Group

 

 

THE KING III and it's impact on Non-profit organisations (Part 4)

King III came into effect on 1 March 2010 – until then King II will apply. Until know the King Reports had  very little impact on the operations of the Non-profit sector and was mostly aimed at the JSE Listed Companies.

Unlike its predecessors, King III now applies to all entities regardless of the manner or form of incorporation or establishment.
This statement includes all non-profit organisations in South Africa. It would accordingly include a crèche formed as legal entity, a community-based sports club, a ratepayers association, a burial society, small scale co-operatives, faith-based organisations and political parties. Some of the principles contained in King III can, on the contrary, have a harmful effect on non-profits.

A lot of debate is ongoing between the Institute of Directors in Southern Africa (IoD) and the organised NGO sector.

The problem with King III in its present form is that in failing to mention specifically the role of governance in the NPO sector, it inadvertently views NPO activities within the same prism as that of the corporate sector. This is a mistake given the vast inherent differences between the two sectors.

The non-profit company is defined in the Companies Act of 2008 as a company incorporated for a public benefit or other object as required by item 1(1) of Schedule 1.  This definition is consistent with that found in the Nonprofit Organisations Act of 1997 which defines a nonprofit organisation as a trust, company or other association of persons established for a public purpose. The implication is that, except for mutual benefit organisations, nonprofit
organisations exists for a public purpose (not to profit for its members) and are accordingly accountable to the broader public.

Nonprofits are inherently accountable to a wide range of stakeholders. It has been pointed out by Robert Lloyd (2005)  that non-profits are: upwardly accountable to their donors (those who provide financial support); downwardly to their beneficiaries (those on whose behalf they speak), inwardly to themselves and horizontally to their peers.

The non-profit sector is commonly referred to as the ‘voluntary sector’ because board members ordinarily volunteer their time to serve on boards. Contrary to this well established practice in the non-profit sector, King III now recommends that South African non-profits should remunerate directors. I do not believe that this is a good idea and can lead to all sorts of issues. King III is effectively giving non-profit boards the freedom to pay themselves for serving on boards and attending meetings. This kind of governance practice in the non-profit sector would bear the risk of eroding donor confidence and would simply be harmful for the nonprofit sector.

According to  Ricardo G Wyngaard and Peter SA Hendricks (2010), King III clearly presents a number of dangers to the enabling environment for the non-profit sector:

1. Directing the course of CSI funding    
2. Further alienation of community-based organisations
3. Overburdening organisations
4. Mission drifting
5. Eroding democracy
6. Development of commercial-based legislation

Lloyd, R., (2005) The Role of NGO Self-Regulation in Increasing Stakeholder Accountability, Oneworld Trust
Wyngaard, RG (2010) Highlighting the need for a separate non-profit governance code, International Journal of Civil Society Law Volume VIII, Issue II (April 2010)

I will continue to discuss these implications in the next issue of the Informer.

Please let us know if you have any questions or need assistance in any way. Also discuss the implications for your organisations with you accountant, auditor or advisers.



Key Dates:

1 July 2010
Tax Season 2010 starting date

Deadline for eFiling/Branch submissions

26 November 2010:
Non-provisional: Individuals and Trusts

31 January 2011:
Provisional: Individuals and Trusts
Deadline for Postal submissions/SARS Drop box

30 September 2010:
Provisional and Non-provisional: Individuals and Trusts




Open Source Software Solutions
I found an exiting open source Enterprise Resource Management software comparing with that of SAP.  It is called OpenERP, and originated from TinyERP and is a total solution for most companies. For more information about this extensive resource, have a look at their website and play around with the variations of  the demo sites. more information can be found at: http://www.openerp.com/

Please let us know if you have any requests or need us to search for a particular open source software that you might need. Open source Solutions can be found for almost all proprietary software.

For training, information or assistance please contact us on: This email address is being protected from spambots. You need JavaScript enabled to view it.

Financial Solutions
OCSACare Advert.

This is a low cost product you can introduce as a benefit to your staff and volunteers, with tremendous benefits to your organisation.
It is an occupational health solution designed for the South African labour market to keep employees who were previously excluded from any form of private healthcare, healthy and productive.
 
The Gold Package:
For only R190.00 per employee per month it provides your employees with the option to visit any CareCross Doctor, Dentist or Optometrist without co-payments for these services. This option is available to groups of 10 or more.
The Silver Package:
For only R160.00 per employee per month it provides your employees with the option to visit any CareCross Doctor, without any co-payments for this service. This option is available for individuals and groups fewer than 10.

For more information, contact us on This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Thank you for sending in your questions. Please continue so, and we will answer them as best possible in our Q&A section.
 
Have a great week.
Aquilla Informer Team
Aquilla Informer: Issue 2010/43

 

Everywhere people are already starting to think about the holidays in December and everything that goes with that. If you are that lucky I want you to spare a moment of thought for those who might not be as lucky as you are. Those who have been retrenched, dismissed or those who lost loved ones.

This weekend we saw the completion of the 2010 Currie Cup semi-finals, with the Shark bite being fierce in the shark tank (or was it the beehive?) and the Western Province team all pitched up to have a great display of South African rugby.  Been successful contenders for the final, this means that a new Currie Cup champion will be crowned on the 30 of October 2010. May the best team win. 

The blog we promissed you are still in the making.  We experienced some difficulties with the systems over the last couple of weeks, and apparently, some people did not receive their newsletters. We are sincerely sorry for any inconvenience cause in the process.

Welcome to all our recent joiners to the newsletter. We are greatful for all your comments, articles and information you share with us. We can all contribute to educate, enlighten, and encourage South Africans to keep the shoulder to the wheel, and bite on to what ever you can so we can beat this past two years ressions, job losses and now even the VERY STRONG Rand.

Please make sure that you hand it your taxes in time, as the deadline are looming for the middle of November 2010. The same for all the employers, who has to finalise their midyear PAYE re-cons with SARS. Good Luck with that. If you need any help, pleas give us a shout and we can see how we can assist.

This week we discuss:

1. Employee Wellness for Small and Medium Size Companies
2. Surviving a SARS Audit
3. Time Tracking Open Source Software
4.  Occupational Health Care
 
Please send any questions, concerns or comments to This email address is being protected from spambots. You need JavaScript enabled to view it. with a relevant subject description on the topic that you might inquire, contribute or have concerns about.

Have a great week, and may all your plans materialise and make you lots of money.

Wynand Louw
Aquilla Group

 
 

Employee Wellness for Small and Medium Size Companies.

(By Barbara Louw : Aquilla People Solutions)

Your employees are a precious asset to your company, because you spend a lot of time and money to develop and train them. Health and safety legislation requires both employers and employees to maintain a safe working environment. Drug and alcohol abuse, mental health concerns and other concerns can affect the safe working environment.

Every company should have policies and procedures for dealing with unacceptable working behaviour; ill health due to stress and depression; loss and trauma in the workplace and substance abuse and addiction in the workplace.

The aims of such policies are to deal with troubled employees in order to:

  • Retain the employees
  • Responsible way of managing diversity of problems
  • Encourage them to seek help
  • Refer them for help
  • Restore health and productivity
  • Limit absenteeism
  • Act as a safeguard in decision making
  • Safeguard clients and fellow employees
  • Prescribe the steps that should be followed
  • Ensure standardization of care and uniformity of action
  • Can be marketed as a job benefit to prospective employees

These aims clearly show that employers can not be all things to all people. Policies assist you to communicate to your employees in such a manner that you are not misunderstood when addressing problem hampering productivity, employee moral and client service.

Many people assume that Employee Wellness Programmes are very time consuming and very costly.  Aquilla Advisors can help you to draw up your own, unique Employee Wellness Programme and show you how to utilize existing community resources.

Our process to set up you programme would include:

  • An initial consultation meeting with main stakeholders
  • Contextualization
  • Clarification of covering (eg. permanent employees, independent contractor and part-time employees.
  • Needs analysis
  • Stakeholders analysis and participation
  • Draw up policy statement
  • Access to the programme (eg. self access, formal referral and link to disciplinary process
  • Alignment with legislation
  • Discuss transfer of knowledge and skills
  • Clarify expectations
  • Our facilitators will design your programme to include and explain

o Appropriate policies and procedures

o Services

o Delivery mediums

o Administration and management

o Feedback

o Evaluation

o Review and sustainability

  • Final meeting with the facilitators to summit your programme to you  for management for ‘sign off’.
You are most welcome to request a quotation for your company by calling:

Barbara  012348 0149 or email Barbara at : This email address is being protected from spambots. You need JavaScript enabled to view it. with the Employee wellness in the topic.


Key Dates:

29 October 2010
Interim PAYE reconciliations

26 November 2010:
Non-provisional: Individuals and Trusts

31 January 2011:
Provisional: Individuals and Trusts
Deadline for Postal submissions/SARS Drop box

SARS Audit survival kit – 5 tips

(Extracted from Fleet Street Publications)

The flip side of the simplified tax return process is an increase of audits. In fact, now more than ever, your business is at risk of being audited. Don’t be caught unawares! Here are five tips to help you ensure that when SARS comes a-knocking, you are prepared.

Tip#1: Put everything in writing

Request that all questions and requests from SARS for additional information or documents are submitted in writing. This prevents misunderstanding and documents the proceedings and time lines. If the auditor asks for additional documents that weren’t requested in the original letter of notification and intent to audit, you have the right to a reasonable time in which to prepare these.

Tip#2: Put your family to work

SARS looks for certain red flags that represent common mistakes made by uninformed or misinformed taxpayers. One such red flag is the family members you have on your payroll. If your spouse and children work for you, make sure they actually do some work!

Where family members on your payroll perform no work, SARS can disallow the business expense claimed on your business books. Furthermore, it may still deem these employees taxable on the income received, even where your expense claim was disallowed.

Tip#3: Proactively prevent any misunderstandings

Once your audit has been completed, insist on a pre-assessment meeting with SARS. This is your opportunity to clear up any misunderstandings or errors before the assessment is raised. Keep your letter of finding issued by SARS and use this when drafting your objection or appeal. It will prove invaluable.

Tip#4: Your annual statutory audit isn’t enough

Merely having your financial statements audited annually does little to reduce your risk of tax compliance failure. To survive a SARS audit unscathed, have regular checks in place that help ensure all your documentation is in order and accessible and that all your calculations are 100% correct.

Tip#5: Lower those red flags

SARS delights in catching you fair and square, particularly when you make it so easy by flying numerous red flags. Make sure these red flags don’t bring you down:

- Stock values;

- Year-end adjustments to stock;

- Related manufacturing and purchase accounts;

- Comparing Vat to turnover and business expenses; and

- Private use of company vehicles.


These areas are a significant risk to you. SARS will review them in detail. SARS auditors may even attend your stock takes!  Focus on ensuring everything is above board and accurate. If you don’t, SARS certainly will.


Open Source Software Solutions

Are you struggling to track your time you spend on projects , clients and other  time consuming activities?

Track your time with some simple open source time tracking software. Timecult , Actitime, and  TimeTracer are but a few.  You can then record your activities and accurately give feedback to your manager or bill the client in a cheap and cost effective way without spending large amounts of money. 


For training, information or assistance please contact us on: This email address is being protected from spambots. You need JavaScript enabled to view it.

Financial Solutions

OCSACare

This is a low cost product you can introduce as a benefit to your staff and volunteers, with tremendous benefits to your organisation.
It is an occupational health solution designed for the South African labour market to keep employees who were previously excluded from any form of private healthcare, healthy and productive.
The Gold Package:
For only R178.00 per employee per month it provides your employees with the option to visit any CareCross Doctor, Dentist or Optometrist without co-payments for these services. This option is available to groups of 10 or more.
The Silver Package:
For only R145.00 per employee per month it provides your employees with the option to visit any CareCross Doctor, without any co-payments for this service. This option is available for individuals and groups fewer than 10.

For more information, contact us on This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Thank you for sending in your questions. Please continue so, and we will answer them as best possible in our Q&A section.
 
Have a great week.
Aquilla Informer Team